Org. Setting and Reporting

Those who are successful in the Young Professionals Programme (YPP) examination process will be placed on a roster used to fill appropriate vacancies. Candidates may be selected from the roster as relevant vacancies become available across the UN Secretariat. The roster is valid and used to fill positions, for a period of three years. It is important to understand that placement on the roster does not guarantee an offer of employment. Candidates selected from the roster will be offered a two-year fixed term contract at the start of their Professional career with the UN. After two years, and subject to satisfactory performance, they may be granted a continuing contract. YPP placements are at either a P-1/P-2 level (entry level professional). Positions may become available at various UN Secretariat offices, including, but not limited to: Addis Ababa, Bangkok, Beirut, Geneva, Nairobi, New York, Santiago, Vienna. Successful candidates must be willing to be placed in a position at any UN duty station or field operation. Please be sure to carefully read the Special Notice section below and visit careers.un.org/ypp for more information. These positions are located primarily in the Department of Management Strategy, Policy and Compliance (DMSPC) and the Department of Operational Support (DOS) in NY HQ, the Divisions of Administration at Offices Away from Headquarters, similar Services/Sections in Offices in the Field, or any Office in need of one of the included profiles. Associate Officers typically report to a senior officer, i.e. a unit chief or section chief.

Responsibilities

The Young Professionals Programme examination in Human Resources and Administration covers a range of positions in the areas of human resources management, general administration and management, audit, investigation, evaluation and management analysis, analytics and business intelligence, and programme management. Some of the key responsibilities of an Associate Officer in these job families would be (These duties are generic and may not be carried out by all Associate Officers): • Human Resources Management: assist in the development of strategies; align priorities; provide information; formulate policies; and carry out programmes in the full range of human resources management issues, covering recruitment, learning, benefits and entitlements, performance management, staff administration and wellbeing. • General administration and management: provide support on management and maintenance of physical facilities, equipment, and communication and transportation systems. • Audit: document, evaluate and test systems, and control to determine their adequacy and effectiveness with respect to compliance with policies and procedures, accomplishment of management's objectives, reliability and integrity of information, economic use of resources, and safeguarding of assets. • Investigation: participate in investigation of cases of alleged misconduct, malfeasance, mismanagement, waste of resources, abuse of authority or violations of UN Rules • Evaluation and management analysis: assist in the review of the relevance, efficiency, and effectiveness of Organizational programmes, and provide recommendations on structures, processes and management systems • Analytics and Business Intelligence: use different data warehouse, reporting and analytical tools to create reports from multiple sources, and support decision-making across the organisation; manage data transactions, run queries and ensure timely data retrieval; investigate and solve specific reporting and data issues. • Programme Management: participate in the analysis, planning, monitoring and evaluation of programmes and activities of the organization. • Performs other related duties as required.

Competencies

• PROFESSIONALISM: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

At least a first-level university degree (i.e., Bachelor’s degree or an equivalent degree of at least three years) in one of the following areas (to be selected from the “Main Course of Study” dropdown menu): - Business & Administration - Education - Humanities - Journalism & Information - Law - Mathematics & Statistics - Social & Behavioural Science Important: when preparing your application in Inspira, if you do not see your exact degree listed, please choose the field of study that is closest to your degree, from the “Field of Study” and “Main Course of Study” dropdown menus; then type the exact title in original language as well as its translation in English or French in the additional comment boxes. Do NOT select “other” for main course of study or field of study (or you will be automatically disqualified).

Job - Specific Qualification

Not available.

Work Experience

No work experience is required. Relevant work experience may be taken into consideration as an additional screening criteria when more than 60 candidates from the same country apply to the same exam area.

Languages

Fluency (speaking, reading, writing, understanding fluently) in one of the working languages of the UN Secretariat, English or French, is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.

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