Org. Setting and Reporting

The Economic Commission for Africa's (ECA) mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063. The mission will be guided by ECA's five new strategic directions which are: Advancing ECA's position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent's problems and take local solution to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa's position at the global level and developing regional responses as a contribution to global governance issues. This position is located in the United Nations Economic Commission for Africa, Supply Chain Management Section, Property Management Unit. The incumbent at this level usually reports to the Property Control and Inventory Officer or to the Chief of Unit/Section. S/he is responsible for conducting physical verification to all UN property in the mission, conducting receiving and inspection, preparing damage and discrepancy reports concerning equipment transferred to the mission from other field missions or through vendors/contractors and conducting property surveys and property disposal activities.

Responsibilities

Within delegated authority, the Property Control and Inventory Assistant is responsible for the following duties: • Participate in receiving all deliveries of mission supplies • Conducts physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and in serviceable condition • Interacts with property management stakeholders and providers of services, in particular Self-Accounting Units, Procurement Section. Joint Logistics Operations Center, and Local Property Survey Boards, as appropriate; • Prepares and submits Receiving and Inspection (R&I) reports, discrepancy reports, and disposal reports for the unit chief’s approval; • Identifies anomalies and/or discrepancies and the details thereof, or any other reason for rejection and records in Damage Discrepancy Reports (DDR), ensures information is posted in the system and presented to the R&I supervisor and the procurement unit/section for immediate action; • Processes Goods Receipt reports in Umoja and R&I Reports in the Galileo Inventory Management System; • On a daily basis maintains accurate and auditable property records in the electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOPs; • Updates all physical verification records and data entr in the Galileo system; • Assists stakeholders with the application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives, LSD guidelines and mission’s SOPs; • Produces Business Object reports on a monthly basis and whenever s/he is requested by supervisor; • Drafts statement of requirements for contracts and services for disposal, • Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste materials, • Assists SAUs in preparation of equipment write offs and processing of write-off cases through relevant property survery boards, • Produces Business Object reports on monthly basis and whenever s/he is requested by supervisor. • Drafts statements of requirements for contracts and services for disposal; • Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material. • Assists SAUs in preparation of equipment write-offs and processing of write-off cass through relevant property survey boards, • Assists in carrying out Board of Survey as and when required, • Prepares statistical analysis and trend analysis on United Nations property, • Supervises, provides guidance and trains junior team members, • Reviews reports and makes recommendations. The member also carries out other tasks are required. • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures.

Competencies

• Professionalism: Demonstrates effectiveness in developing supply contracts, plans, policies, procedures and programmes. Demonstrates fiscal awareness and responsibility. Knowledge of relevant UN rules and regulations, of budgetary and administrative procedures policies and directives, and in particular of inventory and control guidelines, directives and procedures. Ability to develop, maintain and supervise management control systems for assets, materials, services and claims. Strong analytical skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Not available.

Work Experience

A minimum of seven (7) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement, or other related fields is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree or higher. Two (2) years experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

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