Manager finance

By Ethiopian Skylight Hotel

Addis Ababa
  • Schedule
    Full-time
  • Job Type
    Regular
  • Exp Level
    Manager Level
  • Experience Year
    9/7
  • Salary Offer
    Negotiable
  • Closing Date
    Feb 29, 2024

Job Description

Position : MANAGER FINANCE

Location : In person to Ethiopian Skylight Hotel Human Resources Office or you can by send your resume to Careers@ethiopianskylighthotel.com

Registration Date : before February 29,2024.

Closing Date : February 29,2024

EXTERNAL JOB OPENING ANNOUNCEMENT

POSITION TITLE: MANAGER FINANCE

NUMBER OF VACANT POSITION(S): 1

EMPLOYMENT MODALITY: Permanent | Full Time

QUALIFICATION REQUIREMENT:

SUMMARY:

Manage and controlling and recording cash, reconciling cash deposits and cash payments against bank records, Organizes and prepares the Skylight Hotels financial reports, structures, recommends and designs reporting systems in accordance with international financial reporting standards with the consultation of chief financial officer of the Group, controls and records revenues; Controls the Hotel’s Property, Plant and Equipment records: Confirms the proper custodianship and maintenance of the company property, plant and equipment; calculates and records depreciation and prepares the P&E analysis for decision; supervises subsidiary ledgers for fixed assets and stock and books of accounts of property and equipment’s depreciation and stock. Ensures that internal transfer pricing, invoicing third-party customers and follow up of collection of sales, making expenditures are made p e r the Ethiopian Airlines Hotel policy and procedures; Follows up the preparation of sales report and forward to Corporate Finance; Provides services by developing and implementing systems for all accounting activities in the Skylight Hotel; administers and handles with corporate finance on all invoices received; manage petty cash & petty cash replenishment requests; maintains records for direct transactions in the books of accounts, Controls and prepares Credit sales invoices:

N.B.: The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by this position. The incubant may be required to perform position-related tasks other than those specifically listed in this summary.

KEY ACCOUNTABILITIES:

People

  • Assesses employees under coaching when assigned as an assessor
  • Implements and follows up the coaching and mentoring activities as per the policy,

Guest Experience

  • Conduct frequent hotel inspections in one or more of the following areas daily (Ensures that all payment vouchers, cash, and Hotel -cash documents are filed sequentially per procedure) and to ensure that the necessary follow up work of the tasks is completed.
  • Ensures that all payment vouchers, cash, and Hotel -cash documents are filed sequentially per procedure,
  • Controls for the timely receipts of deposit slips, bank advice, bank statements & bank item clarification,
  • Ensures that settlements in connection with goods, fuel, and purchases are made to the authorized customer within 5 working days from date of payment receipt,
  • Issues invoices to customers for those services in which their documents are processed in General Ledger Section,

Responsible Business

  • Maintains & controls General Ledger of EA, produces, subsidiary ledger and analysis of accounts related to the activities of the Skylight Hotel,
  • Ensures that all systems employed are in accordance with the Enterprise’s policies and applicable Government rules and regulations,
  • Ensures maintenance of complete, accurate and up-to-date books of accounts for the preparation of financial reports of the Skylight Hotel,
  • Audits all Skylight Hotel payment requests made in connection with supply of goods, fuel, and rendering of services are per the Ethiopian Hotel policy & procedures,
  •  Prepares the department budgets and controls expenses including headcount and material resources utilization,
  • Ensures safekeeping of Finance documents in the Skylight Hotels' Archives,
  • Issues invoices to customers for those services in which their documents are processed in General Ledger Section,
  • Ensures that all payment vouchers, cash, and Hotel -cash documents are filed sequentially per procedure,
  • Controls for the timely receipts of deposit slips, bank advice, bank statements & bank item clarification,
  • Controls and records revenues from Aeronautical and Hotel -Aeronautical services and Handles Collection Sales reports and forward to corporate finance,
  • Controls all functions related to Billing and collection; confers with Finance and Marketing personnel on matters related to the service extended by Ethiopian Skylight Hotels,
  • Conduct analysis of receivables in terms of Age, risk of Uncollectible, turnover ratio, credit sales versus outstanding balance and trend analysis,
  • Monitors the viability of collection procedure of credit sales and recommend better means of collection,
  • Ensures payment due from customers is collected according to the Hotel policy,
  • Constantly monitors overdue and delinquent customers and communicate with the concerned to follow up the collection process,
  • Reviews and recommends method governing the billing and collection activity,
  • Ensures and controls for the proper filling and maintenance of credit invoices and customer profile,
  • Responsible to deliver monthly activity of ESH, quarterly progress report on outstanding receivables and audit reply,
  • Develops, recommends methods and procedures governing the company property and equipment controlling standards.
  • Maintains and controls the company property and equipment records and ascertains the existence and proper management of the company fixed assets including transfer and disposal of same.
  • Maintains and controls Value Added Tax (VAT) Account according to Ethiopian Revenue & customs Authority Regulation,
  • Compiles VAT claims periodically and report to Ethiopian Revenue & Customs Authority,
  • Requests Ethiopian Revenue & Customs Authority for audit of VAT transaction and follows up refunds,
  • Prepares billings to customers in relation to customer works and ensures no customer work order is left unbilled,
  • Makes sure that transfer pricing, invoicing third-party customers Ensures that internal transfer pricing is made timely between, invoicing third-party customers and follow up of collection of sales, making expenditures are made per the Hotel ’s policy and procedure,
  • Provides services by developing and implementing systems for all accounting activities,
  • Administers and handles with corporate finance on all invoices received,
  • Maintains records for direct transactions in the books of accounts,

Financial

  • Manages petty cash & petty cash replenishment requests

DELEGATED RESPONSIBILITIES

Manager Finance exercises control over the duties and responsibilities, which he/she has delegated to the following positions:

MANAGER CREDIT

Directs the timely collection and reconciliation of credit card sales, formulates credit and collection policies and procedures, approves credit lines, and monitor collection activities and recommends decisions based on the activities; Develops and recommends policies to ensure maximum yields from the use of the company’s funds, ensures that major corporate commitments are paid on the due date and without fail.
 

CHEF ACCOUNTANT

Responsible for All Chief Accountant’s department Related with Settlement of Purchase of Goods, Purchase of service, Payroll, refund & cash sales. Ensure an efficient and well-organized financial service to support operation; Maintains and Control Purchase of goods, service, Payroll, Refunds and Cash sales Accounts. Control and administer of timely Payment of customer/Vendor/ bill & billing of all cash sales and proper maintenance of their account; supervises the documentation of invoices and audit related matters. Develop Integrated and efficient work methods; reviews and recommends accounting methods and procedures related to the sections’ activities. Develop Teamwork, Plan, Organize and Manage the operations and Activities of the department. Supervises Employees, Monitor and satisfy reporting requirements. Proceeds on own initiative with little guidance by Finance Manager.

TEAM LEADER PURCHASING

Plans and ensure satisfaction of users throughout the company regarding Food Items, Beverages, general supplies purchases like Room Amenities, Stationeries, office supplies, Furniture, uniforms, Chemicals for Laundry, House Keeping, Stewarding, IT, Spare parts, Facility purchases and the like by way of insuring availability of best quality services, parts, supplies and materials in the shortest time possible and lowest cost of ownership. Responsible to understand user requirements, sourcing of parts, selecting suppliers, procuring, spares holding, suppliers’ payment coordination, with in the shortest time possible and at the lowest cost of ownership. Make final decision on procurements with total cost of ownership equivalent to the limit specified in the limit of Authority section in the MP&P Manual. Stay current on the industry trend related to supply chain management.

COST CONTROLLER

Controls overall F&B Costs. Monitors the effectiveness and efficiency of the control and operation of receiving, storing, and issuing. Evaluate and monitor the food and beverage control system. Closely work with F&B Department in pricing, testing and menu planning and achievement of profit sales. Maintains and monitors over all inventory of the hotel.

QUALIFICATION REQUIREMENT:

EDUCATION & EXPERIENCE:

Minimum of BA Degree in Accounting / Accounting & Finance/ Accounting Information System or related field of studies with a minimum of 9 years relevant work experience in a hotel.

OR

MA Degree in Accounting / Accounting & Finance/ Accounting Information System or related field of studies with a minimum of 7 years relevant work experience in a hotel.

Essential Competencies: It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

  • Proficient oral and written English communication skills.
  • Good communication skills and committed to delivering a high level of customer service.
  • Strong leadership skills
  • Positive attitude
  • Excellent planning and organizing skills
  • Strongly committed to teamwork and customer service
  • A high level of organization, constant follow through, and meticulous attention to detail.
  • Effective time management and self-motivation in working independently toward team goals.
  • The ability to remain calm under pressure and adapt to unexpected tasks and challenges.
  • Ability to work in a collaborative environment and lead a team.

How to Apply

CONTACT/APPLICATION INFORMATION:

If you’re interested, please submit your application in person to Ethiopian Skylight Hotel Human Resources Office or you can by send your resume to Careers@ethiopianskylighthotel.com before February 29,2024.

Thank you for your interest, and we look forward to hearing from you.

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